AutoText for Frequent Email Repeat Responses

We all have responses that we constantly have to retype, or we spend ten minutes looking for a similar email that we drafted recently to another person. Instead of wasting this time, create an AutoText entry in Outlook to automate the response!

  1. Find the “model text” that you want to use as the AutoText entry. Copy it into your Windows clipboard (select and hit CTRL-C).
  2. Draft a new email and paste it into the body of the new email.  Format it and clean it up. I suggest removing any client names to make it generic.
  3. Select the text and then select Insert > Quick Parts > AutoText > Save Selection to AutoText to AutoText Gallery.auto-text
  4. Give it a name (nickname) with at least 4 characters.
  5. To use the AutoText entry, simply place your cursor in the body of the email (in the desired location), and then type the first 4 characters of the AutoText name. You will see a pop-up preview of your entry. If you want to insert it, simply hit your Enter key. Another way to insert it is to select Insert > Quick Parts > AutoText > and then select the AutoText entry from the preview gallery.

About Paul Unger

Paul Unger

Paul J. Unger is an attorney and founding principal of Affinity Consulting Group, LLC, a nationwide company providing continuing legal education, legal technology consulting, and training. He is also currently serving as Chairman of the ABA Legal Technology Resource Center. Prior to forming Affinity, Paul was vice president of a Columbus-based technology consulting firm. Mr. Unger spent five years at Clark, Perdue, Roberts & Scott Co., L.P.A., limiting his practice to civil litigation. He specializes in technology consulting and audits, writing legal-specific technology books & manuals, trial presentation & litigation support, document management software, paperless office strategies, and legal-specific software speaking & training for law firms and legal departments throughout the United States. Mr. Unger has provided trial presentation consultation for 300+ cases. Mr. Unger is a member of The American, Ohio and Columbus Bar Associations, and the Ohio Association for Justice and the Central Ohio Association for Justice. He is very active in the Law Practice Management Section of the American Bar Association, and served as Chairman of ABA TECHSHOW 2011 – 25th Year Anniversary. He is also an Adjunct Professor for Capital University Law School’s Paralegal Program. Paul is a national speaker and frequent lecturer for CLE programs. He is the co-author of Adobe Acrobat for Law Firms, PowerPoint for Legal Professionals, and co-author of Microsoft Word for Legal Professionals, all manuals designed to maximize the use of legal-specific features. Mr. Unger is a 1994 graduate of Capital University Law School.

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